NuParadigm is proud to welcome Jim’s Formal Wear as a new client of NuParadigm.

Jim's Formal Wear Company (est. 1964) is one of the nation’s largest and most respected wholesale distributors of men's formalwear in the United States. They distribute tuxedos to a large network of nearly 6000 Authorized Jim's Formal Wear Retailers throughout the country. 

The NuParadigm document imaging solution for Jim’s Formal Wear included workflow solutions for four separate departments: Accounts Receivable, Payroll, Merchandising and Accounts Payable.

The Accounts Receivable process is a scan, index and retrieves solution that allows the Accounts Receivable users to scan their different document types which include credit applications, tax certificates and credit reporting information. The items are then indexed, capturing information that will allow the users to retrieve the items at a future date. The indexed information gives the users additional research capabilities that they did not have with their previous process.

The Payroll process is a scan, index and retrieves solution where the Payroll users scan their employee files including benefit information. Specific employee information is captured at the indexing phase of the process to allow for future retrieval. This non-paper process now allows different departments, like Payroll and Benefits, the ability to access the information electronically. They no longer have to leave their desk and pull employee files manually.

The Merchandising process involves a scan, index and retrieves solution. The Merchandising Department scans their different document types which include packing slips, invoices, and purchase orders. With the new process, the ten service centers located around the country are now able to scan their packing slips directly to the corporate Merchandising Department. Service Centers no longer have to mail these documents to the corporate location. The Merchandising Department also scans their own invoices. Both invoices and packing slips are then indexed, capturing information like vendor name, which will be used for future retrieval. The invoices scanned and indexed by the Merchandising Department route directly to the Accounts Payable Department for payment.

The Accounts Payable process includes a scan, index and retrieves solution with integration to their existing AS400 system. The Accounts Payable Department scans their different document types which include invoices and supporting documentation as well as travel expenses for employees. The integration piece pulls in specific information like vendor name, invoice number and check number which allows their users to query and retrieve documents from a single system. They no longer have to manually search their file cabinets. The on-line retrieval also allows their ten service centers located around the county to retrieve items.